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Preschool Management Software

Run preschool enrollment, billing, and family communication from one place.

My Academy HQ gives small preschool teams a practical operating system for the full school year: inquiries, rosters, tuition, attendance, parent updates, and student records stay connected instead of scattered across separate tools.

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No credit card required. 14-day free trial.

Screenshot: preschool admin dashboard with families, enrollment, attendance, and billing tools

Enrollment

Move families from inquiry to enrolled without spreadsheet drift

Track admissions interest, waitlists, guardians, pickup contacts, documents, and enrollment forms from the same family record.

  • Keep leads, waitlists, and enrollment status visible by school year
  • Collect enrollment forms and agreements without a separate form builder
  • Connect students, guardians, pickups, emergency contacts, and documents
Screenshot: enrollment family records with guardians, students, and admissions details

Billing

Bill tuition from the same system that knows who is enrolled

Set tuition rules, send invoices, accept online payments, and review balances without retyping enrollment data into another billing app.

  • Create tuition rates by program, class, session, or school year
  • Let families view invoices and pay online through the parent portal
  • Keep balances, payments, and enrollment context together
Screenshot: preschool tuition invoices and payment tracking

Communication

Give parents a calmer way to stay connected

Send announcements, newsletters, chat messages, photos, and school updates without switching between communication tools.

  • Use chat, announcements, newsletters, and photo updates together
  • Share family-facing information through the parent portal
  • Keep staff and parent communication tied to the school account
Screenshot: parent communication thread inside the school platform

Workflows your team can run right away

Use one connected system instead of rebuilding the same process across spreadsheets, forms, payment tools, and messaging apps.

Tour follow-up

Capture a new inquiry, schedule the next step, and keep notes attached to the family record.

Monthly tuition

Generate invoices from active enrollments, collect online payments, and review outstanding balances.

Daily parent updates

Share announcements, photos, reminders, and messages from the same system families already use.

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For Preschools

See the full preschool solution for enrollment, billing, attendance, and communication.

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Enrollment Tools

Manage inquiries, waitlists, forms, agreements, and family records.

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Tuition Billing

Set tuition, send invoices, take payments, and track balances.

Learn more

Frequently asked questions

What is preschool management software?+
Preschool management software helps schools manage enrollment, family records, tuition billing, attendance, communication, and parent access from one system. My Academy HQ is built for small schools that need those workflows connected.
Can preschools use My Academy HQ for tuition billing?+
Yes. Preschools can configure tuition rates, send invoices, accept online payments through Stripe, and give families portal access to billing history and balances.
Does My Academy HQ include parent communication tools?+
Yes. Schools can use chat, announcements, newsletters, photos, and parent portal updates so families have one place to check school information.
Is this only for large childcare centers?+
No. My Academy HQ is designed for small and growing schools, including preschools, microschools, Montessori programs, private academies, enrichment programs, and homeschool co-ops.

Bring your preschool workflows into one system.

Start a 14-day free trial and see how enrollment, billing, parent communication, and daily operations fit together.

Start Free TrialView Pricing