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Built for Co-ops and Learning Pods

The platform that understands how co-ops actually operate.

Co-ops run on parent labor, mixed funding, and shared curriculum. My Academy HQ handles contribution hours, charter associations, and small-cohort scheduling — all in one system.

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No credit card required. 14-day free trial.

Contribution Hours

Parent contribution hours without the WhatsApp group spreadsheet.

Co-ops require parent involvement. My Academy HQ tracks required hours per family, lets parents claim open slots themselves, and logs completed hours automatically. No more reminder texts. No more shared spreadsheet with three tabs.

  • Required hours configurable per family
  • Open slots claimed by parents from the portal
  • Automatic logging for completed and past-due slots
Screenshot: contribution hours dashboard showing per-family balances and open volunteer slots

Charter-Aware Billing

Charter funding and private-pay families, side by side.

Charter-funded students and private-pay families often share a co-op. My Academy HQ ties charter associations to enrollments, sends charter-specific invoices, and reconciles payments from multiple sources in one billing view.

  • Charter associations per enrollment
  • Charter-specific invoicing
  • Tuition and charter payments reconciled in one view
Screenshot: billing view showing charter association and tuition reconciliation

Small-Cohort Scheduling

Weekly schedules built for small cohorts that meet twice a week.

Build the weekly activity schedule for each cohort. Assign parent-teachers. Publish it to the family portal. When families know what's happening without asking, the founder gets their week back.

  • Weekly activity schedule per cohort
  • Staff and parent-teacher assignments
  • Auto-publish to parent and teacher portals
Screenshot: weekly cohort schedule with parent-teacher assignments

Family Portal

Families log in once and see everything.

Schedule, contribution balance, open volunteer slots, invoices, announcements, photos — all in one portal. Families claim slots, RSVP for field trips, and see their tuition status without asking.

  • Mobile app and web portal
  • Contribution balance and open slot claiming
  • Billing, announcements, and photos in one view
Screenshot: family portal showing contribution balance, schedule, and open volunteer slots

One Tool. No Duct Tape.

Replace the group chat and the spreadsheet.

Most co-ops coordinate through a WhatsApp group, a Google Doc for the schedule, a Venmo request for tuition, and a shared tab for volunteer hours. My Academy HQ replaces all of it with one platform — and one source of truth.

What You’re Using NowMy Academy HQ
  • WhatsApp or group textsChat, announcements, and newsletters
  • Google Sheets for volunteer hoursContribution tracking
  • Venmo or PayPal for tuitionStripe-native invoicing
  • Google Docs for the scheduleWeekly activity schedules
  • Spreadsheet for charter trackingCharter-aware billing
  • Nothing for family communicationFamily portal and mobile app

Co-op questions, answered.

Can parents claim contribution hours themselves?
Yes. Admins publish open volunteer slots. Parents log into the portal or mobile app and claim the slots that fit their schedule. Completed hours log automatically.
Do you support charter-funded students?
Yes. Charter associations tie directly to individual enrollments. You can generate charter-specific invoices and reconcile charter payments alongside private-pay tuition in one view.
Can a parent be both a contributing parent and a teacher for one class?
Yes. Staff assignments support teachers, assistants, tutors, and volunteers. A parent can hold multiple roles and be scheduled accordingly.
What happens after the 14-day trial?
Choose a plan and continue. Otherwise your account pauses with no charges and no data lost. No setup fees.

Built for co-ops. Ready in a day.

Start with a 14-day free trial — no credit card required. Or book a 20-minute demo tailored to your co-op.

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More Solutions

Other school types we support

The same platform fits a range of school models. Explore how it maps to yours.

For Microschools

Volunteer hours, charter billing, and contracts — built for how microschools actually work.

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For Enrichment Programs

Session-based enrollment, flexible scheduling, and per-session pricing for after-school and camps.

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For Montessori Schools

Prepared environments, multi-age classes, and module-based curriculum in one connected system.

Learn more

For Private Academies

E-signature contracts, sibling discounts, and multi-class curriculum for established K–12 academies.

Learn more

For Preschools

Age-based classes, daily schedules, parent apps, and tuition billing in one system.

Learn more
See all solutions