Skip to content

Built for Private Academies

The operational backbone for established K–12 academies.

Private academies juggle multiple grade levels, staff teams, and enrollment contracts every year. My Academy HQ handles the operational load so leadership can focus on the school.

Start Free TrialView Demo

No credit card required. 14-day free trial.

Enrollment Contracts

E-signature enrollment contracts without a separate subscription.

Generate contracts with tuition details pre-filled. Send to both parents. Student enrolls automatically once everyone has signed. No DocuSign. No PDFs emailed back and forth. No chasing signatures.

  • Contracts generated from your enrollment settings
  • Multi-signer flows for primary and secondary parents
  • Student enrolled and portal account created on completion
Screenshot: private academy enrollment contract with multi-signer status and tuition details

Sibling Discounts

Tuition billing with sibling discounts and per-family adjustments.

Set sibling discount percentages once. The system applies them automatically on every invoice. Override tuition per enrollment when you need to. Stripe handles payments and automates late fees.

  • Automatic sibling discount application
  • Per-enrollment tuition overrides
  • Automatic late fee invoices
Screenshot: private academy billing dashboard with sibling discounts applied

Multi-Class Curriculum

Curriculum and scheduling across every grade level.

Build curriculum once, organized by grade level and module. Assign to classes. Generate weekly activity and staff schedules. Export PDFs for staff and newsletters for families. Keep everything connected across the entire academy.

  • Hierarchical curriculum across grade levels
  • Weekly activity and staff schedules per class
  • PDF and newsletter delivery
Screenshot: private academy curriculum and scheduling across multiple grade levels

Advanced Analytics

Reporting that answers the questions leadership actually asks.

Enrollment pipelines, revenue by grade, retention trends, contribution history — built-in dashboards show the operational picture for boards and leadership, without exporting to spreadsheets.

  • Enrollment and revenue dashboards
  • Family and student reporting
  • Advanced analytics on the Professional plan
Screenshot: private academy analytics dashboard showing enrollment and revenue trends

One Tool. No Duct Tape.

Replace the district-scale stack that doesn't fit your academy.

Most private academies run a legacy SIS built for districts, DocuSign for contracts, a separate accounting system for tuition, and a mailing platform for newsletters. My Academy HQ replaces it all — at academy scale.

What You’re Using NowMy Academy HQ
  • Blackbaud or FACTS SISStudent information and enrollment
  • DocuSignE-signature contracts
  • QuickBooks or FACTS TuitionStripe-native tuition billing
  • Mailchimp or Constant ContactNewsletters and announcements
  • Separate gradebookProgress tracking and portfolios
  • Spreadsheet for analyticsBuilt-in analytics dashboards

Private academy questions, answered.

Do you support multi-class enrollment across grade levels?
Yes. Classes are configured with age ranges and teacher assignments. Students can be enrolled across multiple classes for specialized instruction.
Can we run contracts that require both parents to sign?
Yes. Contracts support multi-signer flows. The student is enrolled automatically once the last signature lands, and a parent portal account is created immediately.
Do sibling discounts apply automatically?
Yes. Set the sibling discount percentage once in enrollment-year configuration and the system applies it on every invoice across the family.
What analytics are available?
Basic reporting and exports are available on Standard and up. Advanced analytics dashboards — enrollment funnels, revenue by grade, retention trends — are on the Professional plan.

Built for private academies. Ready in a day.

Start with a 14-day free trial — no credit card required. Or book a 20-minute demo tailored to your academy.

Start Free TrialView Pricing

More Solutions

Other school types we support

The same platform fits a range of school models. Explore how it maps to yours.

For Microschools

Volunteer hours, charter billing, and contracts — built for how microschools actually work.

Learn more

For Enrichment Programs

Session-based enrollment, flexible scheduling, and per-session pricing for after-school and camps.

Learn more

For Montessori Schools

Prepared environments, multi-age classes, and module-based curriculum in one connected system.

Learn more

For Homeschool Co-ops

Charter-aware billing, contribution hours, and small-cohort scheduling for co-ops and learning pods.

Learn more

For Preschools

Age-based classes, daily schedules, parent apps, and tuition billing in one system.

Learn more
See all solutions