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Microschool Billing Software

Tuition billing for microschools that need flexibility without chaos.

Configure tuition around cohorts, sessions, part-time schedules, sibling discounts, or custom programs, then keep invoices and payments connected to the enrollment records your team already manages.

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Screenshot: microschool billing dashboard with tuition setup and invoices

Tuition setup

Build billing rules around your actual program model

Microschools often bill by cohort, schedule, enrichment block, semester, or custom agreement. My Academy HQ keeps those rules attached to the right school year and enrollment record.

  • Set tuition rates by program, class, session, or school year
  • Support installment schedules, custom charges, and sibling discounts
  • Keep finance setup close to enrollment and family records
Screenshot: tuition rate configuration for school-year billing

Invoices

Send invoices without rebuilding your roster in another tool

Because billing is connected to enrollment, your team can bill active families and review balances without copying student lists into a standalone finance app.

  • Create and track invoices from one billing workspace
  • Give families a portal view of invoices, balances, and payment status
  • Use online payments through Stripe to simplify collections
Screenshot: family invoices and payment records

Visibility

Understand revenue without spreadsheet cleanup

Review balances, expected revenue, collections, and billing activity in the same system that holds family, student, and enrollment data.

  • Track outstanding balances by family or student
  • Review payment activity and billing health in one place
  • Keep finance questions tied to family records and support context
Screenshot: analytics dashboard showing school performance

Workflows your team can run right away

Use one connected system instead of rebuilding the same process across spreadsheets, forms, payment tools, and messaging apps.

New cohort setup

Create the school year, configure tuition rates, assign students, and start billing from the active roster.

Family payment follow-up

Open a family record, review invoices and balances, then message the family with the right context.

Program changes

Adjust tuition, additional fees, or enrollment details when students switch schedules or sessions.

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For Microschools

Explore the broader microschool platform for enrollment, curriculum, billing, and communication.

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Billing Feature

See tuition setup, invoices, payments, balances, and financial visibility.

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Pricing

Compare plans for small schools and choose the billing tools your team needs.

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Frequently asked questions

Can My Academy HQ handle microschool tuition billing?+
Yes. Microschools can set tuition rates, create invoices, accept online payments, track balances, and keep billing connected to enrollment and family records.
Can families pay online?+
Yes. When Stripe is connected, families can view and pay invoices through the parent portal.
Does billing work for part-time or custom schedules?+
Yes. Schools can configure tuition and fees around the way their program runs, including sessions, classes, school years, and custom charges.
Do we need separate accounting software?+
My Academy HQ manages school billing workflows such as tuition setup, invoices, payments, balances, and family portal access. Many schools still use accounting software for bookkeeping, tax, or general ledger needs.

Make microschool billing easier to trust.

Start a free trial and connect tuition, enrollment, invoices, payments, and family records in one place.

Start Free TrialView Pricing